Cash Reconciliation in Parking Operations

Cash reconciliation in a parking lot is one of the most important processes to ensure financial integrity and operational transparency. In this tutorial, you will learn how to use PARKEER’s Cash Report to track amounts received in each shift, identify inconsistencies, and optimize the management of your parking operation.

PARKEER automatically records all amounts received—whether from parking services, car washing, monthly subscribers’ payments, voucher sales, or other services. When closing the cash register, the system generates a statement that must accompany the cash and card machine receipts for reconciliation by the administrative manager.

With this statement in hand, you can verify:

1. The amount received by the attendant;
2. The cash drawer (shift) to which that amount belongs;
3. Whether the figures match the system’s Cash Report.

The Cash Report (Charts and Reports Menu > Cashier Report in the 2016 version, or Main Menu > Cashier Report in the 2025 version) provides summary and detailed views of both closed and open cash drawers, helping managers maintain precise financial control and integrate information between operational and administrative levels.

Types of Cash Handling

Independent Registers

The most recommended method for parking operations that want to keep individual accountability for each attendant.

1. Each attendant receives a fixed change float from the previous shift.
2. At the end of the shift, they remove the surplus and leave the change float for the next attendant.
3. This amount is set by the manager and kept constant.

Example:

Initial float: $ 280.00 (2 × $ 50.00, 10 × $ 10.00, 10 × $ 5.00, 15 × $ 2.00).

If the register totals $ 1,820.00 at closing, the attendant hands $ 1,540.00 to the manager and keeps $ 280.00 for the next shift.

Advantages:

1. Greater individual accountability for each attendant;
2. Lower risk of losses in case of robbery (cash does not accumulate);
3. Quick handover between shifts.

Sequential Registers

In this method, the attendant from the previous shift passes the entire amount to the next attendant.

1. The outgoing operator checks and hands over all amounts (cash, cards, PIX).
2. The incoming operator checks again and records the amount as a CASH IN in the system (Service > Cashier Register - F8 > Entry - F3).
3. Withdrawals made by the manager are recorded as CASH OUT.

Administrative Management

The manager may perform daily or weekly reconciliations, but should never allow many registers to accumulate, to avoid difficulties identifying discrepancies. The sooner the analysis is performed, the easier it is to understand and correct potential issues.

Analytical or Summary Report?

1. Summary: used for a quick check, comparing amounts received with what is recorded in the system.
2. Analytical: used when discrepancies arise; it details every entry, receipt, and timestamp, allowing you to pinpoint exactly where the difference occurred.

With these features, PARKEER becomes an essential tool for parking cash control, ensuring security, accuracy, and ease of reconciliation.